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What is a payment profile?

Payment profiles contain all the processing rules which are required for making a submission such as the Service User Number and the location of the file to import.

Please Note: If you would like to add a new payment profile you can create one from an existing profile. Alternatively, create a new profile from scratch. Please follow the instructions in this related article: How do I add a new payment profile in ePay?

Submission Type – This is the type of submission you want to send.

Live: This means the submission will be sent to Bacs and processed by the bank. In this submission type money will leave and enter the bank accounts as detailed in the submission.

Full Test: This is used for full testing. Sending submissions in 'Full Test' will submit like a live submission and will be processed by the bank. Reports are generated but are marked as a test and no funds will be transfered.

Structural Test: This is used for internal testing. Sending submissions in 'Structural Test' will submit like a live submission but upon sending nothing will be processed by the bank. Reports will not be generated and no funds will be transfered.

Service User Number (SUN) – This is the number assigned to your company by your sponsoring bank. Within ePay SUNS are held in a list under 'Administration' > 'Bacs SUN Information' and can be selected within the payment profiles via the drop down menu.

You have the option to select the SUN from the drop down menu or to pick this information from source data. If you are picking the SUN from source data the information must be within the file and the format must be configured to pick up this information.

Originating Account Used – This is the bank account of your company that is initiating the request. This is the account from which the funds leave for a credit transaction and where the funds will be deposited for a debit transaction.

Within ePay this information is held under 'Administration' > 'Originating Accounts'. You have the option to select the SUN from the drop down menu or to pick this information from source data. If you are picking the SUN from source data the information must be within the file and the format must be configured to pick up this information.

File Format – This is the template used by ePay to locate the information in your input file. For example: sort code and account number. The file formats are held and configured under 'Administration' > 'File Formats'. These are available to select under 'Payment Profiles' via the drop down menu.

File Name and Location – This is the location of the file you wish to import to ePay. You will need to make sure the service account that runs ePay has access to this directory.

Archive Folder – If this option is configured and ePay has processed the file, a copy will be saved in this location after a successful submission. It is recommended to use this option if you delete your input file after processing.

Archive Folder for Void Files - If this option is configured and ePay has processed the file, a copy will be saved in this location after a failed submission which can be re-used if needed. It is recommended to use this option if you delete your input file after processing.

Delete Input File – This will delete the input file after validation. It is recommended to use file archiving if this option is set to 'Yes'.

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